Today’s workplace requires more flexibility than simply assigning employees to a fixed cubicles and providing the equipment they need. For most large organizations, more than half of all employees work outside the office on a regular basis. Companies can save millions of dollars by consolidating facilities and maximizing utilization of common areas like conference rooms.

CenterStone enables organizations to manage meeting room scheduling, conference center booking and management, workspace hoteling and reservation of other corporate resources through a combination of product functionality and custom workflow developed in partnership with clients and Manhattan CenterStone’s Professional Services team. The solution includes:

• Integrated reservation and scheduling of meeting rooms, conference center facilities, hoteling workspaces, inviting attendees and ordering equipment or food services across multiple facilities in a single database and application
• View and search for training rooms, conference rooms, meeting spaces, “hotel” workspaces and other resources from a Web page or kiosk, by floor plans and attributes such as availability, capacity, equipment or other asset, features and restrictions
• Email confirmation for bookings, changes and cancellations to all participants, with integration to HR system and manual entry for outside participants
• Detection and prevention of double-booking of people, rooms and equipment
• Ability to create work orders for equipment delivery/setup, room setup and catering
• Web-based employee access to scheduling/reservation functions and calendars for rooms and equipment
• Publication of meeting schedules to users’ calendars via ical or vcal objects
• Billing either to internal accounting code or credit card
• Automated switching of telephone service in reserved workspace at appointed time
  

Linking resource reservation processes to facilities management through an integrated solution like CenterStone makes it easier to track, analyze and optimize utilization and allocation of space and assets and chargebacks to business units. For companies, the bottom line benefits include reduced occupancy costs, improved workplace efficiency and higher employee satisfaction and productivity.